Stop doing manually what AI can do for you.
AI Systems & Automation
Replace spreadsheets and WhatsApp tracking with a system your staff can use from day one.
You own what we build
The problem
Important work is tracked in spreadsheets, notebooks and WhatsApp groups. Records go missing, reports take days to put together, and only one person knows how it all fits.
What we build
A system designed around how your organisation actually works, not a generic template with your logo on it.
We implement. We train. You own it.
We size the system to your needs and budget:
- Simple and low-costBuilt on tools you may already use, such as Google Sheets, automation workflows and custom GPT assistants.
- Full custom systemA cloud-hosted application built on React, Node.js and PostgreSQL, for organisations that need more users, more data or more control.
How it works
- Data in
- AI engine
- Automation
- Dashboard
- Reports
What changes for your team
- Manual tasks replacedHours of staff time saved every week
- Live dashboardsReal-time numbers visible to leadership
- Automated reportsPDF and Excel at the click of a button
- Data protectionBuilt to comply with Kenya's Data Protection Act 2019
Systems we have built
- Graduate Tracker SystemFor TVET and vocational institutions
- NGO Impact Command CentreFor NGOs with donor reporting needs
- Retail Intelligence SystemFor shops, fashion and product businesses
- Brand Intelligence DashboardFor SMEs and growing brands
- Alumni Tracking PlatformFor education and livelihoods programmes
- Car Dealer Command CentreFor automotive and import businesses
Built in from day one
- Compliance with Kenya's Data Protection Act 2019
- Clean screens that non-technical staff can use confidently
- Training for your team at handover, so the system does not depend on us
Questions
Do we have to pay a monthly subscription?
Not for the system itself. You own what we build. Hosting costs, where they apply, are explained in the proposal.
Can you work with the spreadsheets we already have?
Yes. We usually start from your existing records and move them into the new system.
How long does a build take?
It depends on the size of the system. We agree the timeline in the brief before any work starts.
Work we've done
Real projects for Kenyan organisations.
- AI Systems & AutomationNGOLove In DeedDonor relationships and impact in one place.Read more
- AI Systems & Automation
EducationSt. Therese Vocational Training InstituteKnowing where graduates go after they leave.Read more 
EducationEmpServe KenyaMonitoring and evaluation for coding clubs across Kenya.Read more - 10+staff usersNGOAn AI-enhanced grants management systemTracking grants to beneficiaries and what they lead to.Read more
- 30+staff usersBusinessAn executive operations dashboardReal-time operational numbers for leadership.Read more
- 70+staff usersOperationsA transport and meeting room booking systemNo more double-booked vehicles or meeting rooms.Read more
- AI Systems & AutomationOperationsAI-powered workflow automationRedesigning repetitive work around automation.Read more
Other services
- AI Business InsightsSee your brand the way customers and competitors see it, with a clear plan for what to do next.Read more
- AI Fluency & TrainingHands-on training that takes your team from AI-curious to AI-confident in a single day.Read more
- AI Governance & PolicyClear rules for how your organisation uses AI, so staff can use it safely and with confidence.Read more
Tell us what is not working.
Prices depend on your needs. Send a WhatsApp message and we will quote for your situation.